The office of the Municipal Civil Registrar shall be responsible for all Civil Registration Programs of the Local Government Unit of Viga, Catanduanes as prescribed by Civil Registry Act/ Law, civil code and other relevant rules and regulation issued.
Mission
As a Frontline Department, the office of the Municipal Civil Registrar delivers a Quality, Reliable and Accurate Civil Registration products and services in accordance with existing laws.
Vision
A Civil Registry Office that is dynamic, providing excellent customer services through automated registration and systematic safeguarding of civil registry documents to contribute towards the progress of the municipality.
Services
- Registration of Live Birth
- Registration of Marriage
- Registration of Death
- Endorsement of Births, Marriages & Death Certificate with PSA Negative Certification and Advance Endorsement
- Registration of Legal Instrument for Legitimation and Affidavit to Use Surname of the Father (AUSF)
- Issuance of certified true copy & transcription from the Register of birth, death or marriage
- Application / Issuance of Marriage License
- Correction of clerical error in Sex & Date of birth, Change of First Name (R.A. 9048 & R.A. 10172)
- Out of Town Delayed Registration of Birth and migrant petition
- Processing of Supplemental Report on Birth, Marriage & Death
Registration of Live Birth
Birth registration is the permanent and official record of the child’s existence. The birth of the child shall be registered within 30 days from the time of birth, otherwise it is considered as late. Records of birth can be used in securing any license, for enrollment, employment, passport, claiming burial, pension and other benefits.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple & Complex | ||||
| Type of Transaction: | Government to Client, Government to Government | ||||
| Who may avail: | Document owner, his/her authorized representative, legal husband or spouse | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Timely Registration: | |||||
| 1. 4 copies of duly accomplished birth Certificate | Hospital & Birthing institution |
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| 2. AUSF (affidavit to Use Surname of the father) | MCR Office |
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| * If the child is 0-6 yrs old AUSF should be signed by mother | |||||
| * If the child 7-17 yrs old AUSF should be signed by the child and be attested by the mother | |||||
| * If the child is of age (18) AUSF should be executed by him / her and must be subscribe by notary public | |||||
| LATE REGISTRATION | |||||
| 3. Negative Certification | PSA (Philippine Statistics Authority |
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| 4. Baptismal Certificate | Church/ Parishes |
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| 5. Voter's Registration Record | COMELEC |
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| 6. Service Record/ SS Record/ School Record | Agency/SSS / school attended |
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| 7. Marriage Contract (if married) | |||||
| 8. Marriage contract of parents of the child to be registered | |||||
| 9. Identification Card of the Informant/ requester | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1.Timely Registered | |||||
| a.1. Present the duly accomplished COLB (if birth delivered at hospital) | 1.Ask for the ID of the informant a.1. Examine the completeness & correctness of the entries of COLB | 5 minutes | Jocelyn V. del Rosario | ||
| a.2. Inform the LCR office (for birth delivered at home) | a.2 Interview & prepares the COLB | 5 minutes | Jocelyn V. del Rosario | ||
| b. Affix signature | b. Issue payment order | 20 minutes | Juvy R. Vallespin | ||
| c. Proceed to Treasury for payment ( W/ AUSF) | Php 340.00 | MTO Staff | |||
| (Without AUSF) | Php 40.00 | ||||
| c. Present OR to LCRO | 4. Register the COLB | 15 minutes | Juvy R. Vallespin | ||
| 5.Signs the COLB | 5 minutes | ||||
| d. Receive the Registered COLB | 6.Release the registered COLB | 5 minutes | Jocelyn V. del Rosario | ||
| 2. Late Registration | |||||
| a. Submit requirements for late registration | 1. Evaluate & examine the submitted documents and follow procedure for timely registration but with posting of ten days before release of the registered COLB | Php 200.00 | |||
| b. Request if to be endorsed at PSA | Endorse to PSA, Quezon City within 5 days | Php 150.00 | Juvy R. Vallespin Jocelyn V. del Rosario |
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Registration of Marriage
Marriage registration shall be done within 15 days following the solemnization of marriage while for those who availed under art. 34 of the family code, registration shall be done within 30 days following the solemnization rites.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Government to Client, Government to Government | ||||
| Who may avail: | Document owner, his/her authorized representative, his/her ascendant, or descendant legal husband or spouse | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Timely Registration: | |||||
| 1. 4 copies of duly accomplished marriage certificate | Solemnizing Officer |
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| Late Registration | |||||
| 1. 4 copies of duly accomplished Marriage certificate | Solemnizing Officer |
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| 2. Negative Certification of Marriage | PSA (Philippine Statistics Office) |
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| 3. Affidavit of delayed registration | Notary Public |
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| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1.Timely Registered | |||||
| a. Marriage Certificate should be presented to MCR Office | a.1 Receive, examine & evaluate the Certificate of Marriage submitted | none | 10 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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| 2. Late Registration | |||||
| a. COM be presented & other required documents | 2.1 Receive, examine & evaluate the COM 2.2 Issue payment order | Php 200.00 | Jocelyn V. del Rosario MTO Staff |
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| 3.Present OR to MCRO | 3. Register COM after 10 days posting 3.1 Signs the COM | 10 minutes | Jocelyn V. del Rosario | ||
| 4. Receive the duly registered COM | 4.Release of COM | 5 minutes | Juvy R. Vallespin |
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| 5. Request if COM be endorsed to PSA | 5. Endorsed document to PSA within 5 days | ||||
Registration of Death
Registration of death certificate shall be made in the place of occurrence within 30 days relamentary period. This document maybe used in claiming death benefits/land title and others.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple & complex | ||||
| Type of Transaction: | Government to Client, Government to Government | ||||
| Who may avail: | Spouse , husband, descendants or ascendants of the deceased | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Timely Registration: | |||||
| 1. Four copies of duly accomplished Death certificate | Hospital |
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| Late Registration | |||||
| 1. 4 copies of duly accomplished Death certificate | Hospital/ Mun. Health Office |
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| 2. Negative Certification of Death | PSA (Philippine Statistics Office) |
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| 3. Affidavit of delayed registration | Notary Public |
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| 4. Other documents that maybe required | |||||
| 5. Identification Card of the requester | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1.Timely Registered | |||||
| a. Death Certificate should be presented to MCR Office | a.1 Receive, examine & evaluate the Certificate of Death submitted from Mun. Health Office | none | 10 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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| 2. Late Registration | |||||
| a. COD be presented & other required documents | 2.1 Receive, examine & evaluate the COD 2.2 Issue payment order | Php 200.00 | Jocelyn V. del Rosario MTO Staff |
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| 3.Present OR to MCRO | 3. Register COD after 10 days posting 3.1 Signs the COD | 10 minutes | Jocelyn V. del Rosario | ||
| 4. Receive the duly registered COD | 4.Release of COD | 5 minutes | Juvy R. Vallespin |
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| 5. Request if document be endorsed to PSA | 5. Endorsed document to PSA within 5 days | 150.00 | Juvy R. Vallespin Jocelyn V. del Rosario |
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Endorsement of Births, Marriages & Death Certificate with PSA Negative Certification and Advance Endorsement
There are instances that PSA have no available records requested by clients but MCRO have records, MCR will endorse copy of the document to OCRG.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple & complex | ||||
| Type of Transaction: | Government to Client, Government to Government | ||||
| Who may avail: | General Public |
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| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Negative Certification | Philippine Statistics Authority |
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| 2. Certified photocopy of the Death, birth or Marriage | MCRO where the event occur/ happened |
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| 3. Endorsement Letter | MCRO |
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| 4. Valid Identification of the requester | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. PSA Negative Certification of birth, death or Marriage must be presented to MCR office | 1. Interview, verifies , search & check if the record is still available | Php 40.00 | 10 minutes | Juvy R. Vallespin |
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| 2. Proceed to treasury for | 2. Issue payment order | MTO Staff |
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| 3. Present OR to MCR office | 3.Prepares the document & endorsement letter 3.a Signs the document | Php 75.00 | 10 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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| 4. Receive the document (owner's copy) | 4. Release of the document and endorsed to PSA, Q.C thru LBC or JRS w/in t days | Php 150.00 | Jocelyn V. del Rosario |
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Registration of Legal Instrument for Legitimation and Affidavit to Use Surname of the Father (AUSF)
Illegitimate children can use surname of the father upon execution of AUSF and upon subsequent marriage of parents.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Complex | ||||
| Type of Transaction: | General Public to government | ||||
| Who may avail: | General Public | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| For Legitimation: | |||||
| 1. Residence certificate of parents/ valid ID | Treasury | ||||
| 2. Child's PSA& LCR copy of the COLB | PSA and MCRO where the child was born |
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| 3. Certificate of No Marriage/ advisory of marriage of mother & father of the child | PSA | ||||
| 4. Marriage Certificate ( Certified copy if local) or PSA copy | MCRO where marriage was solemnized/ PSA | #colspan# |
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| 5. Affidavit of legitimation executed by parent of the child | Notary Public | #colspan# |
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| For Legitimation: | |||||
| 1. Residence certificate of parents/ valid ID | Treasury |
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| 2. Child's PSA& LCR copy of the COLB | PSA and MCRO where the child was born |
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| 3. AUSF with supporting documents like baptismal, SS record, school records or private handwritten instrument and be subscribed by notary public (if the child 0-6 yrs old- AUSF will signed by the mother) (if the child is 7-17 yrs old - AUSF signed by the child & sworn and attested by the mother) (if the child is of age (18) AUSF should be signed by him / her) | Church, Parish, SSS, School Notary public |
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| 4. Affidavit of admission of paternity/ acknowledgment of the father (if applicable) | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Submit requirements to MCRO | 1. Interview, evaluate & examine if the list of requirements for legitimation / AUSF are complete 1.1 Issue payment order | Php 150.00 | 5 minutes | Juvy R. Vallespin | |
| 2. Proceed to MTO for payment | MTO Staff | ||||
| 3. Present OR to MCRO | 3.1Prepare Affidavit of legitimation/ AUSF & process or notarized 3.2 Record in the Register of legal instrument the Affidavit of legitimation/ AUSF 3.3 Issue a certificate of registration for Legitimation / AUSF, make annotation in the register of births & prepare endorsement letter to PSA 3.4 Sign the annotated COLB, Certificate of Registration & endorsement letter | Php 300.00 Php 75.00 | 10 minutes 10 minutes 10 minutes 5 minutes | Juvy R. Vallespin Juvy R. Vallespin Jocelyn V. del Rosario Jocelyn V. del Rosario |
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| 4. Receive the owner's copy of the annotated COLB | 4. Issue copy of the annotated COLB 5. Endorse document to PSA Q.C. thru LBC w/in 5 days | 5 minutes | Jocelyn V. del Rosario Jocelyn V. del Rosario |
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Issuance of certified true copy & transcription from the Register of birth, death or marriage
Civil Registry documents such as birth, death, marriage and other registrable civil registry documents may be availed by securing a certified transcription from the book of register of birth, death, marriage & others.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple & complex | ||||
| Type of Transaction: | Government of Client, Government to Government | ||||
| Who may avail: | General Public | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1.Owner's copy of the birth, death, marriage (if available) | |||||
| 2.Client must have proper knowledge about the civil event | for Viga only | ||||
| 3. Valid ID of the requester | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Proceed to MCRO, if the owner's copy is still available, present it, if not tell the information about the date of birth, marriage or death | 1. Verifies & search of the record of birth, death or marriage if available or registered. 1.2 Issue payment order | Php 40.00 | 15 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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| 2. Client proceed to MTO for payment | MTO Staff | ||||
| 3. Present OR to MCRO | 3.1 Certify the photocopy/transcribed the available record of birth, death or marriage and sign the document | 10 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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| 4. Receive the photocopy/transcription of the document requested | 4. Release the signed documents 5. If document not available at PSA, endorse the document to PSA, Q.,C. | 5 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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Application / Issuance of Marriage License
The couple to be (either one or both are residents of Viga), of legal age intending to get married must apply for marriage license at the MCRO. Marriage license is valid any part of the Philippines for a period of 120 days from the date of issuance.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple & complex | ||||
| Type of Transaction: | |||||
| Who may avail: | General Public | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Residence Certificate/ valid ID | Treasury | ||||
| 2. Birth Certificate of contracting party | Personal copy, PSA or MCRO where birth occurred | ||||
| 3. Personal appearance of parents (if possible) for applicants below 26 yrs old | |||||
| 4. Advice upon intended marriage for 22- 25 yrs old Parent's consent for 18-21 yrs old | MCRO | ||||
| 5. CENOMAR | PSA | ||||
| 6. Certificate of Pre-marriage orientation( 26 yrs old & above) | PMOC Team | ||||
| 7. Certificate of Pre-marriage Orientation & counselling (18 to 25 yrs old) | PMOC Team | ||||
| 8. Certificate of legal Capacity of contract marriage | Embassy | ||||
| 9. Death Certificate of the deceased spouse (if widow) | MCRO where death of the deceased spouse was registered or at PSA | ||||
| 10. Proof of termination of previous marriage | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Secure list of requirements for application for marriage license | Issue list of requirement application | 2 minutes | Juvy R. Vallespin |
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| 2. Applies for marriage license & submit requirements | Prepares MF 90 and sign the application Issue payment order | Php 480.00 | 15 minutes | Juvy R. Vallespin MTO Staff |
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| 3. Proceed to MTO for payment | |||||
| 4. Return after 10 days to receive the marriage license | Issuance of license | 5 minutes | Jocelyn V. del Rosario | ||
Correction of clerical error in Sex & Date of birth, Change of First Name (R.A. 9048 & R.A. 10172)
Erroneous entry in Certificate of Birth, Death & marriage can be corrected through R.A. 9048/ 10172.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Simple & complex | ||||
| Type of Transaction: | General Public to Government | ||||
| Who may avail: | General Public | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| Changed of First Name/ Correction of Clerical Error | |||||
| 1. PSA Birth Certificate, Marriage or Death with error | PSA | ||||
| 2. Baptismal Certificate | Church/ parish | ||||
| 3. Voter's Registration Record | COMELEC | ||||
| 4. School Records | School attended | ||||
| 5. Valid ID | |||||
| 6. Police Clearance | Police Station | ||||
| 7. NBI Clearance | NBI | ||||
| 8. Clearance from employer (No pending criminal, civil or administrative case) | Employer | ||||
| 9. Affidavit of non-employment (if not employed) | |||||
| Correction of Sex & Date of birth | |||||
| 1. Same Document required in change of sex & correction of clerical error | |||||
| 2. Earliest School Record (Form 137 -Elem) | School | ||||
| 3. Medical Record | Hospital and other Medical Institution | ||||
| 4. Medical Certification of Government physician | Public Health Doctors | ||||
| 5. NBI | |||||
| 6. Police Clearance | |||||
| 7. Other documents that maybe required ( in relation to the error) | |||||
| 8. Affidavit of publisher (Publication done) | |||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. Client approach the MCR and submit required documents based on the type of correction | Interview, examine & evaluate the error of the document & check if required documents are all submitted For simple/ Complex 1.2 Prepare the petition & let the petitioner sign & process the correction Issue payment order | Php 1,000.00 | 15 minutes 15 minutes | Jocelyn V. del Rosario Jocelyn V. del Rosario |
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| 2. Client proceed to MTO for payment | MTO Staff | ||||
| 3. Client present the OR to MCRO Note: 1.Notice will be posted for 10 days 2. For CFN & Change of Sex & date of birth with publication of 2 consecutive weeks ( nationwide circulation of newspaper) | 3.1 Prepares notice of posting and other relevant documents | Php 3,000.00 | 10 minutes | Jocelyn V. del Rosario Jocelyn V. del Rosario |
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| 4. Granted petition submitted to PSA, Q.C within 5 days for affirmation | Php 150.00 | 5 minutes | Jocelyn V. del Rosario | ||
| 4. Wait for the affirmation of the petition from PSA | 5. Advice petitioner to wait for the affirmation of PSA | 3-4 months | Jocelyn V. del Rosario | ||
| 5. Received finality | 6. Release of finality | 5 minutes | Jocelyn V. del Rosario | ||
Out of Town Delayed Registration of Birth and migrant petition
Residents of Viga who was born out of town can be registered through this service. Clients with erroneous entry in their birth, marriage and death records can also correct their civil records without appearing personally to MCRO where their birth, marriage & death was recorded.
[table “o12009” not found /]Processing of Supplemental Report on Birth, Marriage & Death
Individuals with omitted entries in the birth, marriage and death can be supplied their omitted data through supplemental report.
| Office or Division: | Civil Registry Department | ||||
| Classification: | Complex | ||||
| Type of Transaction: | General Public to Government/ Government to Government | ||||
| Who may avail: | General Public | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. PSA Birth, Marriage & Death Certificate | PSA | ||||
| 2. Affidavit of supplemental report | MCRO | ||||
| 3. At least three documents with date & place of birth * Baptismal * Voter's registration Record * School Record * Marriage Certificate | Church, parish, COMELEC, School, MCRO where marriage was solemnized | ||||
| CLIENT STEPS | AGENCY ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE | |
| 1. PSA birth, Marriage or Death with omitted entry be presented to MCRO with the requirements | 1. Check if the birth, marriage or death is applicable for supplemental 2. Check if all the requirements are complete 3. Prepare the supplemental report Issue payment order | 5 minutes 5 minutes | Juvy R. Vallespin Jocelyn V. del Rosario Jocelyn V. del Rosario |
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| 2. Proceed to MTO for payment | MTO Staff | ||||
| 3. Present OR to MCRO | 3.Process the supplemental report with endorsement to PSA, Q.C. thru LBC or JRS | Php 75.00 Php 150.00 | 10 minutes | Juvy R. Vallespin Jocelyn V. del Rosario |
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| 4. Receive their copy | 4. Release the document to client & advice to get copy from PSA | 5 minutes | Jocelyn V. del Rosario | ||